Oxfordshire Cricket Association

Oxfordshire Cricket Association (OCA) Privacy Policy

The OCA is committed to protecting and respecting your privacy. For any personal data provided by your club or directly to the OCA by yourself, the OCA Webmaster (webmaster@oxfordshirecricketassociation.org.uk) is the Data Protection Officer and is responsible for storing and otherwise processing that data in a fair, lawful, secure and transparent way. Members of the OCA Executive are data processors in persuance of their respective roles. Your club will act as Data Controller where your data is passed to the OCA and will have its own data policy to which you should refer.

What personal data we hold on you

Players and Club Umpires: Your club will provide us with information about you by registering you online and/or filling in forms and/or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you register with your club. This information is limited to your name and address and, for junior cricketers (U19 on 31 August of the preceding year) your date of birth. For Club Umpires it also includes telephone number and email address.

Club Officials and Independent Umpires: You will provide us with information about you directly by filling in forms and/or by corresponding with us by phone, e-mail or otherwise. This information is limited to your name, address telephone number and email address.

Why we need your personal data

Players: The reason we need your data is to confirm your registration and eligibility in accordance with the current OCA Constitution and Match Rules and to provide the results reporting services currently available on our website. Our lawful basis for processing your personal data is that we have an obligation to you as a member of the OCA or as a member of a club that is in itself a member of the OCA to provide the results services available on our website.

Club Officials, Club Umpires and Independent Umpires: The data is to be able to administer your clubs membership and provide the services required to meet the aims of the association as laid down in its constitution. This includes, but is not limited to, arranging the competitions and providing independent umpires for those matches. Our lawful basis for processing your personal data is that we have an obligation to you as either the representative of a member club or as an independent umpire to provide the services to which you have signed up for.

Reasons we need to process your data include:

Players

  • To ensure fair registration and eligibility under current Match Rules
  • To enable a full and detailed result service on our website

Club Officials

  • To process your clubs membership of the OCA
  • To provide you with general and specific arrangements for the running of the OCA’s competitions
  • To notify you of any events which affect your clubs membership of the OCA
  • To notify you of changes in the OCA’s Constitution, Match Rules and By-Laws and to notify you of any changes in the Laws of Cricket

Umpires

  • To notify you of your umpiring commitments and any changes
  • To notify you of changes in the OCA’s Constitution, Match Rules and By-Laws and to notify you of any changes in the Laws of Cricket

Sharing of your personal data

Players: Other than your name as required for the results service provided to the local media, we will not wilfully share any other data provided either by your club or directly to us with any 3rd party whatsoever. We will share a players name with clubs, County Boards, individuals and other cricket leagues where that player has been subject to disciplinary procedures and has been banned as bans apply to all cricket. (See Disciplinary Regulations 6. Penalties #9)

Club Officials and Umpires: Again, other than your name as required for the results service provided to the local media, we will not share wilfully any data provided either by your club or directly to us with any 3rd party whatsoever. As an exception to this, it will be necessary from time to time for an official of the OCA to pass your contact details to another club official or umpire to facilitate the running of the OCA’s competitions.

The following table shows the visibility of your personal data:

 

Data Item

Data Source

Visibility:
Web (public)

Visibility:
Published (public)

Visibility:
Web** (restricted)

Visibility:
Filed

Player

Name

From Club

✔*

Address

DoB (U19 only)

✔***

Club Official

Name

Direct from individual

Address

Telephone

Email

Club Umpire

Name

From Club

Address

Telephone

Email

Independent Umpire

Name

Direct from individual

Address

Telephone

Email

* Specific instances only, e.g. match report in local media
** via log in and dependent on role within the OCA Executive
*** Webmaster and Registration Secretary only

The OCA has Twitter pages. If you join one of these social media pages, please note that the provider of the social media platform has their own privacy policies and that the OCA do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data on the club social media pages.

The OCA also has a discussion forum. A separate policy applies to this forum and is displayed and agreed to upon joining.

How long we hold your personal data

For historical results purposes we will hold your name in our database for as long as the OCA maintains a record of those results. Other personal data will be deleted from our data base by 31st May of the season following.

Details of club officials and umpires will be kept on file for as long as you continue in that role. Data on file will be updated every year from annual application forms or as otherwise communicated to us.

Your data is not processed for any further purposes other than those detailed in this policy.

Please note that the nature of the way the data is held precludes an automatic deletion of that data.

Your rights regarding your personal data

As a data subject you may have the right at any time to request access to, rectify or erase any of your personal data; to restrict or object to certain kinds of processing of your personal data; to the portability of your personal data and to complain to the UK’s data protection supervisory authority, the Information Commissioner’s Office about the processing of your personal data.

As a data subject, should you wish to know what data is held, to rectify your data or to erase your personal data please contact in the first instance the OCA’s Data Controller. If you choose not to share your personal data we may not be able to register or administer your participation in the OCA’s competitions.

As a data subject you are not obliged to share your personal data with the OCA or with your Club and, by the nature of your membership of your club, the OCA. If you choose not to share your personal data we may not be able to register or administer your participation in the OCA’s competitions.

 

For further information please contact the Data Protection Officer (webmaster@oxfordshirecricketassociation.org.uk)